Why don't we (We will) have an LA Tiki Bar Room Crawl(In September)? - California Events

J JOHN-O Tiki Socialite Dogtown, USA Joined: May 16, 2008 Posts: 2721	J JOHN-O Posted posted on Wed, Mar 2, 2011 10:37 PM Not to be a killjoy, but the biggest issue here has nothing to do with the itinerary. I've chartered buses before and in every instance, they required full payment several weeks in advance. So that means one of two things. Someone needs to front the money and be willing to take the financial loss if they don't get a full head count (or if people flake out on their good faith RSVPs). Also you might want to calculate your break-even based on a 2/3rd's full bus just to be safe. You'd need to raise the price to $90 per person based on that. Or... require pre-payment by each crawler (either Paypay or check). This is something that will need to be managed. Also if you can't get a full head count and need to pull the plug, reimbursements will need to be made. This will piss people off booking non-refundable airfare. Unless someone is willing to step up to one of these, this whole thread is theoretical discussion. :( It might be nice to get input by people who ran the Nor Cal Tiki crawl on lessons learned. [ Edited by: JOHN-O 2011-03-03 08:45 ]

Not to be a killjoy, but the biggest issue here has nothing to do with the itinerary. I've chartered buses before and in every instance, they required full payment several weeks in advance. So that means one of two things.

Someone needs to front the money and be willing to take the financial loss if they don't get a full head count (or if people flake out on their good faith RSVPs). Also you might want to calculate your break-even based on a 2/3rd's full bus just to be safe. You'd need to raise the price to $90 per person based on that.
Or... require pre-payment by each crawler (either Paypay or check). This is something that will need to be managed. Also if you can't get a full head count and need to pull the plug, reimbursements will need to be made. This will piss people off booking non-refundable airfare.

Unless someone is willing to step up to one of these, this whole thread is theoretical discussion. :(

It might be nice to get input by people who ran the Nor Cal Tiki crawl on lessons learned.

[ Edited by: JOHN-O 2011-03-03 08:45 ]

Post #578591 by JOHN-O on Wed, Mar 2, 2011 10:37 PM